Bits & Bytes

Google Migrations: Go With the EDU Expert

04/17/2018
Geeman Yip
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This article originally posted on The Enterprisers Project. 

Businesses with European customers have a new line item in their budgets for 2018: The General Data Protection Regulation (GDPR). Passed in 2016, GDPR gives a significant boost to data protection requirements around customer information for EU citizens. Regardless of physical location, businesses serving customers in this region need to be prepared for changes to how they store, process, and interact with data.

While students and faculty are at home, it’s a good time for system upgrades that will enhance collaboration, access, and security. Many colleges, universities, and school systems are planning winter break migrations to move or consolidate tenants and even adopt new collaboration platforms.

If you’re using Google Workspace, MigrationWiz is the tool you need for migrating a wide variety of workloads: Mailboxes, documents, archives, and even collaboration platforms. You can take advantage of low education pricing to move from one Google instance to another, or from Google Workspace to Microsoft Teams. MigrationWiz handles all these workloads:

  • Gmail and Vault, including inbox, folders/labels, email, muted emails, contacts, calendars, and calendar notifications.
  • Drive, including files, folders, permissions, document history, comments, and more.
  • Shared Drives, including documents, permissions, versions, and metadata.

Great education pricing is one thing, but when you’re planning a migration, you should never skimp on experience, capabilities, and security. That’s why BitTitan has been the choice of educational institutions for more than 13 years.

Experienced experts are here to help

BitTitan has migrated thousands of students, faculty, and staff at hundreds of educational institutions all around the globe. While MigrationWiz is known for being intuitive and easy to use, you never have to go it alone, especially if your project is more complex. Our world-class Customer Success team are dedicated migration experts who can help you plan your project.

In fact, now is the perfect time to call so we can connect you with team members who have extensive experience in educational environments – including implementing complex Google Workspace migrations.

Fast, easy, and flexible

Educational institutions choose MigrationWiz because it’s fully automated and 100% SaaS. In fact, if you were expecting to sprint around campus in order to complete your migration, you may have to get your exercise some other way. With MigrationWiz you simply initiate your migration from one centralized dashboard, then use DeploymentPro – which is included – to automate Outlook configuration.

Don’t be fooled, though. Easy doesn’t mean basic. MigrationWiz is highly customizable with advanced options that give you full control over your migration. You’re always in charge of timing, testing, setup, and execution. You can also use project sharing to involve team members across departments for greater visibility and collaboration throughout the migration.

Top security with Azure datacenters

Security is top priority for every migration project, especially in educational settings. You’re responsible for protecting personal information from students and faculty, as well as proprietary documents and research. You must be able to ensure every bit of data is safe throughout the migration process. With MigrationWiz you get the extra security of Azure datacenters. And, your data is always encrypted and never stored.

With BitTitan by your side, you can get a lot done over winter break. So when faculty, staff, and students return, they might not even notice because they’ll be able to get started with the new semester without any disruptions.

Now’s the time to plan your migration

If you’re ready to implement a migration, there’s still time to put a plan in place. Contact us today to find out about education pricing for MigrationWiz and to learn how we can help make your migration a success.

While it may seem like a lot to unpack ahead of the GDPR implementation on May 25, 2018, IT and business leaders should start taking proactive steps to provide their internal departments with the background and tools necessary to satisfy these requirements. Here are a few things to consider:

Know your (customer’s) rights

The purpose of GDPR is to fundamentally provide a greater level of visibility into how customer data is managed and used. GDPR makes this manifest in a dual-pronged directive: First, by bolstering customers’ rights to information about their data; and second, by raising the bar for organizations when it comes to transparency, monitoring, and customer response.

Among customers’ new privileges are rights to access (inquiring about the use of their data); rights to erasure (requesting their information be scrubbed from customer databases); and rights to portability (using their personal data for their own purposes or transferring it from one IT environment to another).

Businesses must also alert customers to data breaches and/or phishing attacks when the security of their data is potentially at risk. Additionally, GDPR goes to great lengths to ensure consent around data permissions is unambiguous, and the withdrawal of said consent is easily accessible for the data subject.

Does this seem like a lot to handle? Keep reading.

Centralize, standardize, automate

While the wave of new data privacy rights may seem daunting, the next six months present a valuable opportunity for business and IT leaders to develop and implement defined, repeatable processes to field customer requests and stay compliant within GDPR regulations.

Establishing standard operating procedures (SOPs) enables organizations to reap a variety of internal benefits – the first being improved customer service. With a standardized action plan for situations like customer data requests or audit responses, businesses can be proactive, ensuring any data subject inquiries are handled consistently and successfully every single time. Furthermore, the implementation of these policies helps employees increase response time through a standardized process.

The most forward-thinking organizations will delve deeper into the process, identifying which parts can be automated, helping mitigate errors, and concurrently freeing up employees to focus on the manual or higher-level tasks of these inquiries. Approaching GDPR from this angle works for SMBs and enterprises alike – be it a three-person service provider or a Fortune 100 enterprise.

New regulations, new faces: DPOs and DPAs

Not only does GDPR introduce new rights for customers, but it also very likely requires organizations to bring in other individuals to help prepare and execute the initiatives laid out above. Internally, data protection officers (DPOs) offer much-needed leadership on the journey towards compliance. Depending on the scale of data processing and monitoring organizations perform, some may be required to appoint a DPO to oversee compliance efforts such as the processes above and serve as the liaison to officials when necessary.

Not every company will need to appoint a DPO. That said, many businesses may see benefits in nominating an individual from within – a “GDPR advisor” of sorts – to help coordinate compliance efforts.

On the other side of the coin, data protection authorities (DPAs) are government officials charged with the enforcement and official guidance of GDPR. Consider establishing an early rapport with local DPAs, as well as external legal counsel, to glean what current data protection laws are in place and ensure complete GDPR compliance.

Benefits: Better transparency and accountability

When it comes down to it, meeting the high standard set by GDPR is simply good for business. By introducing these processes, organizations increase transparency and accountability for the information they manage. These are practices that should already be in place but may not be standardized across departments.

GDPR-ready businesses will not only avoid crippling fines that accompany non-compliance but also gain greater visibility into where data is kept within their organization. The downstream effects of this visibility come in the form of increased efficiency, security, and cost savings – all of which benefit a company’s bottom line.

Systematically approaching GDPR with this knowledge is the best way to set any organization on the path to success. So get ahead of the data compliance curve – and enable a smoother transition for you, your employees, and your customers.

This article originally posted on The Enterprisers Project. 

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