Why Use Microsoft Teams?
Collaboration and teamwork are how business gets done. More and more businesses have dispersed teams. They’re spread across multiple offices and satellites, and extend to remote-access workers who work part time or full-time from home, and road warriors who are constantly on the go.
Thanks to the internet and technology, there are many ways to connect these disparate workers:
- Online file transfer
- Online chat
- Voice and video calling
- Voice and video conferencing
- Online presentation services
- Shared document storage
All of these options have spawned various online offerings such as Skype, Slack, Zoom, Dropbox, WebEx and others. Each can handle a piece of the collaborative effort. But they fall short of what’s needed to allow workers to collaborate efficiently: the ability to collaborate effortlessly, over any channel, using whatever tool is most appropriate to the job at hand.
Microsoft Teams has quickly emerged and is currently used by the more than a half million companies worldwide. In addition to merging collaboration tools on a single platform, it is also tightly integrated with Microsoft Office, the world’s most-used productivity software and the applications that workers already are familiar with and use every day.
Microsoft Teams: Example Scenarios
Still sitting on the fence about moving to Teams? Consider the following scenarios:
Turning chat sessions into working sessions
While colleagues are engaged with each other using chat, one mentions a file they need to work on. It’s easy to attach it within the chat, open it within the Office application, and initiate a voice or video call to discuss the file or schedule a meeting. All without having to switch between applications, because all are available without leaving the chat.
With discrete collaboration tools, the agenda might be in one email, meeting pre-read in another email, and the post-meeting action items in yet a third. With Microsoft Teams, the meeting and all pre- and post-items are in the same place. As soon the meeting is created, collaborators are chatting about the agenda and sharing essential files. As the meeting proceeds, it’s easy to keep track of the meeting notes and actions and save them along with the meeting — including a complete recording of the entire proceedings.
Ending email glut
Instead of endless email threads with a cascade of Reply-Alls and attachments that clutter everyone’s inboxes, Microsoft Teams tracks and holds conversations in a structured way in a central place.
Office version control
The integration between Microsoft Teams and Office 365 puts an end to sharing multiple copies of documents with confusing filenames. Collaborators create the initial document — whether Word, Excel, or PowerPoint — within Microsoft Teams and share it with others. Everyone can discuss changes and improvements via chat, add their comments and co-author the document while sharing a single definitive version.
Continuous connections on the move
Through the Microsoft Teams phone app, members are always connected with handy access to all apps, documents and resources. They can take part in chats, conversations and meetings wherever their travels take them.
The scenarios above aren’t just a nice-to-have—they have real dollar value and positive bottom-line impacts. A Microsoft Teams ROI analysis by Forrester found a three-year value of more than $5,000 per user due to time-savings, greater efficiencies, reduced communication costs and other factors.
Making the Move to Microsoft Teams
If you’re interested in Microsoft Teams and doing a rollout for the first time in your organization, follow these Microsoft Teams Adoption Tips.
If your organization is currently using Skype for Business Online or Skype for Business On-Premises, there are a number of issues and considerations that go into moving to Microsoft Teams. Read Skype to Microsoft Teams Transition: Getting Ready.
Need to Migrate from One Instance of Microsoft Teams to Another Microsoft Teams Instance?
Some organizations find the need to migrate their online Microsoft Teams instance to a new cloud computing environment—termed a tenant-to-tenant migration. This presents an opportunity to improve the Microsoft Teams environment for both users and IT. Read Microsoft Teams Migration: Preparation & Best Practices.
Managed Service Providers (MSPs) often provide these migration services. Learn more with Microsoft Teams Migration for Managed Service Providers (MSPs).
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