Bits & Bytes

Google Migrations: Go With the EDU Expert

01/14/2020
Grady Gausman

Meet the UK’s Leading Breast Cancer Charity

In April 2019, Breast Cancer Care and Breast Cancer Now took the bold step forwards becoming one charity. Now known as Breast Cancer Now, the charity is steered by world-class research and powered by life-changing care.
Breast Cancer Now the research and care charity

The charity believes that if we all act now, we can change the future of breast cancer and make sure that, by 2050, everyone diagnosed with the disease lives – and is supported to live well. The merger was a perfect opportunity for the charities to combine the power of care and research and increase its impact. A key part of that integration was migrating employees from both organisations into a single Office 365 tenant.

While students and faculty are at home, it’s a good time for system upgrades that will enhance collaboration, access, and security. Many colleges, universities, and school systems are planning winter break migrations to move or consolidate tenants and even adopt new collaboration platforms.

If you’re using Google Workspace, MigrationWiz is the tool you need for migrating a wide variety of workloads: Mailboxes, documents, archives, and even collaboration platforms. You can take advantage of low education pricing to move from one Google instance to another, or from Google Workspace to Microsoft Teams. MigrationWiz handles all these workloads:

  • Gmail and Vault, including inbox, folders/labels, email, muted emails, contacts, calendars, and calendar notifications.
  • Drive, including files, folders, permissions, document history, comments, and more.
  • Shared Drives, including documents, permissions, versions, and metadata.

Great education pricing is one thing, but when you’re planning a migration, you should never skimp on experience, capabilities, and security. That’s why BitTitan has been the choice of educational institutions for more than 13 years.

Experienced experts are here to help

BitTitan has migrated thousands of students, faculty, and staff at hundreds of educational institutions all around the globe. While MigrationWiz is known for being intuitive and easy to use, you never have to go it alone, especially if your project is more complex. Our world-class Customer Success team are dedicated migration experts who can help you plan your project.

In fact, now is the perfect time to call so we can connect you with team members who have extensive experience in educational environments – including implementing complex Google Workspace migrations.

Fast, easy, and flexible

Educational institutions choose MigrationWiz because it’s fully automated and 100% SaaS. In fact, if you were expecting to sprint around campus in order to complete your migration, you may have to get your exercise some other way. With MigrationWiz you simply initiate your migration from one centralized dashboard, then use DeploymentPro – which is included – to automate Outlook configuration.

Don’t be fooled, though. Easy doesn’t mean basic. MigrationWiz is highly customizable with advanced options that give you full control over your migration. You’re always in charge of timing, testing, setup, and execution. You can also use project sharing to involve team members across departments for greater visibility and collaboration throughout the migration.

Top security with Azure datacenters

Security is top priority for every migration project, especially in educational settings. You’re responsible for protecting personal information from students and faculty, as well as proprietary documents and research. You must be able to ensure every bit of data is safe throughout the migration process. With MigrationWiz you get the extra security of Azure datacenters. And, your data is always encrypted and never stored.

With BitTitan by your side, you can get a lot done over winter break. So when faculty, staff, and students return, they might not even notice because they’ll be able to get started with the new semester without any disruptions.

Now’s the time to plan your migration

If you’re ready to implement a migration, there’s still time to put a plan in place. Contact us today to find out about education pricing for MigrationWiz and to learn how we can help make your migration a success.

“It’s critical from a day-to-day perspective, being able to share data and work together as colleagues of one organisation,” said Tom Bowlby, Head of IT & Facilities at Breast Cancer Now. “After a merger happens, you’re trying to move away from a culture of ‘us and them’ and the technical things we do behind the scenes like this work toward that end goal.”

Tom and Senior IT Manager Brigid Macdonald broke the project down into two phases: first, they needed to move both London-based organisations into the same space, set up trust relationships with Active Directories and telephony, and prepare the target Office 365 tenant. The second phase was the actual consolidation of users and data into one tenant. For this, they turned to Nero Blanco IT and BitTitan®.

Migrating Together with Nero Blanco IT and BitTitan

With the Breast Cancer Now team completing phase one work, the IT migration specialists from Nero Blanco turned to phase two: the migration of 250 user mailboxes and OneDrive accounts, as well as shared mailboxes, archives, and data in SharePoint and Teams. As a close partner of BitTitan, Nero Blanco got the necessary information from the team at Breast Cancer Now and began mapping the project within MigrationWiz®.

For this project, Nero Blanco used a pre-stage approach. In August, Nero Blanco began migrating user mailboxes and data in the background in preparation for a late September cutover. With the majority of data already migrated, Nero Blanco was able to cut over all users within a single weekend and move the combined organizations into a single Office 365 tenant with high fidelity and minimal escalations post-project.

The Right Team for the Job

Breast Cancer Now was connected to Nero Blanco through a BitTitan employee and frequent supporter of the charity after the merger was announced. For Breast Cancer Now, it was the expertise and specialization in this type of project that convinced them to engage with Nero Blanco.

“We work with many partners, but the ultimate decision came down to the fact that this was bread-and-butter for Nero Blanco,” said Macdonald.

“We were able to combine professional services on top of the BitTitan tool to deliver on-time and on-budget,” said Fabrice Barbier, Business Development Executive at Nero Blanco. “For us, it was an enjoyable project because of the collaboration with Breast Cancer Now – good people to work with.”

With the tenant consolidation project behind them, Tom and Brigid continue to work with their internal IT team and partners to help Breast Cancer Now push ahead as a single organisation, providing support for today and hope for the future for anyone affected by breast cancer in the UK.

To learn more about Breast Cancer Now or see how you can get involved, visit https://breastcancernow.org/. 

 

Learn more about migrations during M&A scenarios in an upcoming webinar with BitTitan in partnership with KiZAN Technologies. Register today!

 

Click to access webinar

View our this Customer Story in one-sheeter format by clicking here.

Do you have an upcoming merger or acquisition project you need to support? Contact us today to get started.

BitTitan Customer Stories is a new series on Bits & Bytes highlighting successful migration projects delivered by BitTitan partners around the world. To view more case studies like these, visit the Customer Stories tab on our website. A PDF version of this case study is available here.
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