Bits & Bytes

Google Migrations: Go With the EDU Expert

10/25/2022
Ankur Garg
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No Migration Nightmares Here

Let’s face it, Halloween isn’t that scary anymore. Well, unless you’re shaken by swarms of unicorn princesses, three-foot-tall superheroes, and baby pumpkins. Even the skeletons and monsters are cute these days.

If you try to migrate between tenants without a plan, you might find a migration failure is the scariest monster of all.

While students and faculty are at home, it’s a good time for system upgrades that will enhance collaboration, access, and security. Many colleges, universities, and school systems are planning winter break migrations to move or consolidate tenants and even adopt new collaboration platforms.

If you’re using Google Workspace, MigrationWiz is the tool you need for migrating a wide variety of workloads: Mailboxes, documents, archives, and even collaboration platforms. You can take advantage of low education pricing to move from one Google instance to another, or from Google Workspace to Microsoft Teams. MigrationWiz handles all these workloads:

  • Gmail and Vault, including inbox, folders/labels, email, muted emails, contacts, calendars, and calendar notifications.
  • Drive, including files, folders, permissions, document history, comments, and more.
  • Shared Drives, including documents, permissions, versions, and metadata.

Great education pricing is one thing, but when you’re planning a migration, you should never skimp on experience, capabilities, and security. That’s why BitTitan has been the choice of educational institutions for more than 13 years.

Experienced experts are here to help

BitTitan has migrated thousands of students, faculty, and staff at hundreds of educational institutions all around the globe. While MigrationWiz is known for being intuitive and easy to use, you never have to go it alone, especially if your project is more complex. Our world-class Customer Success team are dedicated migration experts who can help you plan your project.

In fact, now is the perfect time to call so we can connect you with team members who have extensive experience in educational environments – including implementing complex Google Workspace migrations.

Fast, easy, and flexible

Educational institutions choose MigrationWiz because it’s fully automated and 100% SaaS. In fact, if you were expecting to sprint around campus in order to complete your migration, you may have to get your exercise some other way. With MigrationWiz you simply initiate your migration from one centralized dashboard, then use DeploymentPro – which is included – to automate Outlook configuration.

Don’t be fooled, though. Easy doesn’t mean basic. MigrationWiz is highly customizable with advanced options that give you full control over your migration. You’re always in charge of timing, testing, setup, and execution. You can also use project sharing to involve team members across departments for greater visibility and collaboration throughout the migration.

Top security with Azure datacenters

Security is top priority for every migration project, especially in educational settings. You’re responsible for protecting personal information from students and faculty, as well as proprietary documents and research. You must be able to ensure every bit of data is safe throughout the migration process. With MigrationWiz you get the extra security of Azure datacenters. And, your data is always encrypted and never stored.

With BitTitan by your side, you can get a lot done over winter break. So when faculty, staff, and students return, they might not even notice because they’ll be able to get started with the new semester without any disruptions.

Now’s the time to plan your migration

If you’re ready to implement a migration, there’s still time to put a plan in place. Contact us today to find out about education pricing for MigrationWiz and to learn how we can help make your migration a success.

Mergers, acquisitions, and divestitures are multiplying like zombie hordes, and the pressure is on to complete migrations so companies can get on with the business of doing business. But even when you’re equipped with the right tool, like MigrationWiz, a migration project can turn into a nightmare if you skip important planning and pre-migration steps.

Save the Jump Scares for the Movies

Here are 7 tips for a smooth migration:

  1. Take it one step at a time: Migrate one workload at a time

Most businesses are moving more than just email from tenant-to-tenant. Public folders, archives, and documents are all coming over, too. Focusing on one workload at a time can help simplify the migration process, ensure all data is transitioned seamlessly, and help you identify errors post-migration.

  1. Untangle webs: Identify dependencies

Today’s infrastructure is intricately woven to enhance collaboration and productivity. Expect integrations between email servers, CRMs, cloud directories, and other applications. When migrating to another tenant, you’ll want a plan to address interdependencies in order to meet the expectations of users in their new environment post-migration.

  1. Consider security: Keep compliance and security top of mind

Keeping up with compliance requirements and fending off cyber-attacks is frightening enough on a day-to-day basis. Part of migration planning is making sure you’re addressing every potential compliance issue – including those that are industry-specific – and using a tool with the highest levels of security, like MigrationWiz.

  1. Clear the cobwebs: Deal with archives and legacy systems

A planned tenant-to-tenant migration is a good opportunity for businesses to clean out archives, decommission legacy systems, and generally clean up infrastructure. Review the company’s document retention policies to identify which data must be preserved and what should be deleted. Cleaning up before the migration saves time and money, and can significantly reduce storage costs moving forward.

  1. Don’t venture alone: Select the right cloud provider

If there’s one thing we’ve all learned from scary situations, things work out better with someone you trust by your side. Different cloud providers offer different benefits. Before you implement your migration, consider what makes sense for the business. You’ll want to factor in longevity, scalability, cost, integrations, location, latency, and security. Not all clouds are alike, so evaluating your provider is an important part of the process. And in some cases, a hybrid environment might be the answer, giving the organization more control and better value.

  1. Be prepared: Plan, test, and plan some more

Everything is less scary when you’ve got a plan. Your migration plan should involve all stakeholders, considering the needs of the organization and end-users. You’ll want to define what, when, and how data will be moved, and develop communications that set expectations and help people throughout the process. Part of a thorough plan also includes testing to identify and adjust for any errors before the cut-over day.

  1. Just when you think you’ve slain the monster: Expect post-migration cleanup

It’s frightening enough to imagine what’s going to pop up when you think your project is complete. But the truth is, no matter how smooth your migration, there’s always some amount of reorganization required after cut-over. Be prepared to deal with some missing documents, misconfigured accounts, or integration errors. You can identify many issues by reviewing migration reports, then use that information to communicate status to stakeholders and let them know it’s all part of the plan.

Don’t be afraid! We’re here to help with your migration project. Contact us today and start migrating.

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  • MigrationWiz – Workloads Datasheet
    Accessible anytime from anywhere, MigrationWiz provides a single, centralized interface to streamline everything from simple mailbox moves to complex enterprise-scale migration projects that include all your workloads.

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