Bits & Bytes

Google Migrations: Go With the EDU Expert

Ankur Garg

Migrations in a Hybrid Exchange deployment are a common strategy when moving to Exchange Online. In Migrating to Exchange Online: Why Go Hybrid, we discuss some of the key drivers for this scenario. Yet even today, these projects remain complex endeavors that require specialty hybrid consultants to properly configure and manage. Some tools from Microsoft assist with this setup – Azure Active Directory Sync, the Hybrid Configuration Wizard, and the Exchange Admin Center (EAC) – yet managing batches with hundreds or thousands of mailboxes is still a tall order.

While students and faculty are at home, it’s a good time for system upgrades that will enhance collaboration, access, and security. Many colleges, universities, and school systems are planning winter break migrations to move or consolidate tenants and even adopt new collaboration platforms.

If you’re using Google Workspace, MigrationWiz is the tool you need for migrating a wide variety of workloads: Mailboxes, documents, archives, and even collaboration platforms. You can take advantage of low education pricing to move from one Google instance to another, or from Google Workspace to Microsoft Teams. MigrationWiz handles all these workloads:

  • Gmail and Vault, including inbox, folders/labels, email, muted emails, contacts, calendars, and calendar notifications.
  • Drive, including files, folders, permissions, document history, comments, and more.
  • Shared Drives, including documents, permissions, versions, and metadata.

Great education pricing is one thing, but when you’re planning a migration, you should never skimp on experience, capabilities, and security. That’s why BitTitan has been the choice of educational institutions for more than 13 years.

Experienced experts are here to help

BitTitan has migrated thousands of students, faculty, and staff at hundreds of educational institutions all around the globe. While MigrationWiz is known for being intuitive and easy to use, you never have to go it alone, especially if your project is more complex. Our world-class Customer Success team are dedicated migration experts who can help you plan your project.

In fact, now is the perfect time to call so we can connect you with team members who have extensive experience in educational environments – including implementing complex Google Workspace migrations.

Fast, easy, and flexible

Educational institutions choose MigrationWiz because it’s fully automated and 100% SaaS. In fact, if you were expecting to sprint around campus in order to complete your migration, you may have to get your exercise some other way. With MigrationWiz you simply initiate your migration from one centralized dashboard, then use DeploymentPro – which is included – to automate Outlook configuration.

Don’t be fooled, though. Easy doesn’t mean basic. MigrationWiz is highly customizable with advanced options that give you full control over your migration. You’re always in charge of timing, testing, setup, and execution. You can also use project sharing to involve team members across departments for greater visibility and collaboration throughout the migration.

Top security with Azure datacenters

Security is top priority for every migration project, especially in educational settings. You’re responsible for protecting personal information from students and faculty, as well as proprietary documents and research. You must be able to ensure every bit of data is safe throughout the migration process. With MigrationWiz you get the extra security of Azure datacenters. And, your data is always encrypted and never stored.

With BitTitan by your side, you can get a lot done over winter break. So when faculty, staff, and students return, they might not even notice because they’ll be able to get started with the new semester without any disruptions.

Now’s the time to plan your migration

If you’re ready to implement a migration, there’s still time to put a plan in place. Contact us today to find out about education pricing for MigrationWiz and to learn how we can help make your migration a success.

Despite being positioned as a cost-effective strategy to adopt the cloud, hybrid project costs can quickly escalate when you consider the expensive resourcing required to staff these engagements and the average duration of this scenario. Hybrid is a good fit for enterprise-scale migrations, meaning those consultants are around for weeks or months to help ensure the project goes smoothly, quickly raising the final bill to end-users.

Through enhanced capabilities and resource savings, third-party tools offer ways for partners to limit the time and resources they spend on hybrid engagements so they can still preserve their margins and offer the end-user an easy way to manage the project on their own.


Batching Takes Time. Automate It.

Once through the initial configuration of a Hybrid Exchange environment, the first migration-related task is batching users.

Some of this is automated today via custom PowerShell scripts; however, this process quickly turns manual again when technicians are tasked with managing, editing, and tracking batches in individual CSV files.

This also doesn’t take into account delegate permissions or how to track the broader status of each batch once kicked off from the EAC. Imagine migrating a C-suite executive at a Fortune 500 company but forgetting to bring along his Executive Assistant in the same batch. Partners need a better way to automate and maintain visibility across these projects.

This is the first way third-party tools help with partner profitability on hybrid scenarios. Tools like MigrationWiz provide a management layer on top of Mailbox Replication Service, offering a simple, unified console to manage all aspects of a hybrid project, without the need for custom scripts or spreadsheets. Customers can elect to use the Hybrid Agent, which automatically batches mailboxes by Organizational Unit (OU) or autogenerate and upload a CSV if that’s their preferred method.

MSPs and internal IT can easily edit, move, and manage mailboxes and delegates within batches prior to the migration sync from the migration console. This saves technicians time from bouncing between Command Line, the EAC, and Excel to perform all the actions necessary in a project. The result is a simpler, automated experience that allows for a faster time to kickoff.


Leave It To Junior

Let’s talk about the true effects of a single console approach. While the initial configuration work will still require seasoned hybrid consultants, ongoing project management can now be turned over to a more junior resource at the partner, improving margins due to lower resource costs while freeing up those top-tier technicians to move onto other projects. Junior resources can manage batches, start syncs, and troubleshoot errors from the migration console. Project owners can have visibility into shared projects, meaning lines of communication to the hybrid consultant or the internal IT team can remain open if they need to.


Teach the End-User to Fish

The final way these tools can help with the economies of hybrid projects is with the transition to the internal IT team.

Let’s take a normal hybrid migration scenario involving 20,000 users. In one case, the partner pitches a project in which they will manage all batches in the migration. At a timeline of 25 plus weeks for on-site configuration work and managing batches, that end-user could be looking at a total services bill north of a million dollars.

In the second option, the partner enters the project using a tool like MigrationWiz. The initial hybrid configuration work still happens, and maybe the first couple migration batches as well, but then the partner exits the project after 8 weeks. They prepare batches for the end-user in MigrationWiz before turning over the tool to the internal IT team for their own management. Because of this transition, the total project cost to the end-user is a fraction of what it would be to pay them for the full engagement.

While the partner probably has no problem collecting the extra revenue in option one, many end-users may not even pursue the project if the costs are too high. MigrationWiz offers this partner an avenue to still win this business and preserve their own margin, but at a lower price point to the end-user that may entice them go with this partner for the project.

Whether you’re a partner looking for ways to become more profitable on Hybrid projects or internal IT looking to go about it yourself, Hybrid Exchange Management offers the ability to save time and money on your engagement.


Related Posts

  • MigrationWiz – Workloads Datasheet
    Accessible anytime from anywhere, MigrationWiz provides a single, centralized interface to streamline everything from simple mailbox moves to complex enterprise-scale migration projects that include all your workloads.

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