Bits & Bytes

Google Migrations: Go With the EDU Expert

11/11/2015
Hans Brender
ModernMSP_default_1920x1328

OneDrive for Business is gaining recognition and traction among SMBs and enterprises. In particular, replacing user home drives, commonly stored on on-premises file shares, with OneDrive is becoming a common request to Office 365 system integrators and MSPs. As our partners have started to do more of these projects, some common roadblocks have become apparent:

  • The structure of the File Servers is not in harmony with user names in Office 365.

While students and faculty are at home, it’s a good time for system upgrades that will enhance collaboration, access, and security. Many colleges, universities, and school systems are planning winter break migrations to move or consolidate tenants and even adopt new collaboration platforms.

If you’re using Google Workspace, MigrationWiz is the tool you need for migrating a wide variety of workloads: Mailboxes, documents, archives, and even collaboration platforms. You can take advantage of low education pricing to move from one Google instance to another, or from Google Workspace to Microsoft Teams. MigrationWiz handles all these workloads:

  • Gmail and Vault, including inbox, folders/labels, email, muted emails, contacts, calendars, and calendar notifications.
  • Drive, including files, folders, permissions, document history, comments, and more.
  • Shared Drives, including documents, permissions, versions, and metadata.

Great education pricing is one thing, but when you’re planning a migration, you should never skimp on experience, capabilities, and security. That’s why BitTitan has been the choice of educational institutions for more than 13 years.

Experienced experts are here to help

BitTitan has migrated thousands of students, faculty, and staff at hundreds of educational institutions all around the globe. While MigrationWiz is known for being intuitive and easy to use, you never have to go it alone, especially if your project is more complex. Our world-class Customer Success team are dedicated migration experts who can help you plan your project.

In fact, now is the perfect time to call so we can connect you with team members who have extensive experience in educational environments – including implementing complex Google Workspace migrations.

Fast, easy, and flexible

Educational institutions choose MigrationWiz because it’s fully automated and 100% SaaS. In fact, if you were expecting to sprint around campus in order to complete your migration, you may have to get your exercise some other way. With MigrationWiz you simply initiate your migration from one centralized dashboard, then use DeploymentPro – which is included – to automate Outlook configuration.

Don’t be fooled, though. Easy doesn’t mean basic. MigrationWiz is highly customizable with advanced options that give you full control over your migration. You’re always in charge of timing, testing, setup, and execution. You can also use project sharing to involve team members across departments for greater visibility and collaboration throughout the migration.

Top security with Azure datacenters

Security is top priority for every migration project, especially in educational settings. You’re responsible for protecting personal information from students and faculty, as well as proprietary documents and research. You must be able to ensure every bit of data is safe throughout the migration process. With MigrationWiz you get the extra security of Azure datacenters. And, your data is always encrypted and never stored.

With BitTitan by your side, you can get a lot done over winter break. So when faculty, staff, and students return, they might not even notice because they’ll be able to get started with the new semester without any disruptions.

Now’s the time to plan your migration

If you’re ready to implement a migration, there’s still time to put a plan in place. Contact us today to find out about education pricing for MigrationWiz and to learn how we can help make your migration a success.

  • They do not want to migrate the complete File Servers structure.
  • They are not aware of the limits in OneDrive for Business.

Follow these easy steps to migrate home drives to OneDrive with MigrationWiz:

Step 1: Upload the files into an Azure Blob storage.
Step 2: Create a Project in MigrationWiz: Source is Azure, Destination is OneDrive for Business.
Step 3: Filter the different Folders to migrate only the relevant data to the users’ OneDrive for Business.

Before you begin to upload, you must check all documents, determine if any limitation prevents these documents from being stored in OneDrive for Business. There are several articles about these limitations:

Restrictions and limitations …. sync SharePoint libraries to your computer through OneDrive for Business
Migrating File Shares to OneDrive for Business
SharePoint Online and OneDrive for Business: software boundaries and limits

So then you are able to identify the folders:

In the following example we only want to upload only 3002 and 3003 == User A and User B

File Server structure Azure Blob container (after uploading)
FS3001
FS3001doc1.docx
FS3002 FS3002
FS3002Doc21.docx FS3002Doc21.docx
FS3002Doc22.docx FS3002Doc22.docx
FS3003 FS3003
FS3003Subfolder1 FS3003Subfolder1
FS3003Subfolder1Doc31.docx FS3003Subfolder1Doc31.docx
FS3003doc32.docx FS3003doc32.docx
FS3003doc33.docx FS3003doc33.docx
FS3004
FS3004doc41.docx
FS3005
Directory.metadata
File.metadata

Only the folders and files (these are highlighted in yellow) should be uploaded to the Azure blob in the named container.

The Second part is the migration with MigrationWiz

The table below indicates what will be migrated into the OneDrive for Business document library destination:

User A User B
Doc21.docx doc32.docx
Doc22.docx doc33.docx
Subfolder1
Subfolder1Doc31.docx

So this can be done, using two CSV files and also two PowerShell cmdlets.

The first CSV file is the configuration file where several kinds of information will be stored:

FSConfig.csv ProjectName The Project Name in MigrationWiz.
ContainerName The container name of the blob storage in Azure. The container in this Azure blob storage must exist. (Only lowercase names are allowed)
RootPath The root path of the File Server.
AccessKey The name of the Azure Blob storage.
SecretKey The Security Key to access the Blob storage.
ODFBAdmin The email of the Office 365 Global administrator.
Password The Password of the Office 365 Global administrator.

 

In the second CSV file are stored users’ name and the corresponding File Server folder. Additionally, the Filter Folder and Folder Mapping must be saved.

Users.csv DestinationEMail Email address of the user, in which the ODFB data is stored.
SourceFolder The Subfolder of the File Server, which is mapped  with the email address (User)
FilterFolder The RegEx for the User, which filters only the Subfolder and for the given user.
FolderMapping Filters the Folder.

If all data are saved in both CSV files, then we may execute the first PowerShell cmdlet with the name Uploader.ps1.

Now only the selected folders, subfolders and files are uploaded to the Azure Blob storage in the named container.

The second PowerShell cmdlet ProjectImport.ps1 creates the complete Project in MigrationWiz. You do not have to set any information. All information about the project (Source, Destination, container) and all users are inserted. If you have upcoming File Server migration projects, Contact Us.  We can provide you with the supporting PowerShell scripts and CSV files that are referred to in this blog post.

And now you are ready to start the Full Migration.

 

At BitTitan we’ve been empowering IT service professionals to successfully deploy and manage cloud technologies through automation for over a decade. Sign up for a FREE BitTitan account today to access our products and services.

Related Posts

  • MigrationWiz – Workloads Datasheet
    Accessible anytime from anywhere, MigrationWiz provides a single, centralized interface to streamline everything from simple mailbox moves to complex enterprise-scale migration projects that include all your workloads.

Register for a FREE BitTitan Account

Create an account now and start planning your project.