Bits & Bytes

Google Migrations: Go With the EDU Expert

04/02/2020
Ankur Garg
People Concept II

The COVID-19 pandemic has forced countless businesses to pivot from routine operations and implement a remote work plan for their workforce. For some organizations, this transition has been somewhat seamless, though not all companies were prepared for the sudden shift into working remotely on a large scale. Their business operations may have since stalled and they’re struggling to mobilize a plan to enable extensive remote operations. Changes to their workflows and business processes are urgently needed to maintain business continuity.

While students and faculty are at home, it’s a good time for system upgrades that will enhance collaboration, access, and security. Many colleges, universities, and school systems are planning winter break migrations to move or consolidate tenants and even adopt new collaboration platforms.

If you’re using Google Workspace, MigrationWiz is the tool you need for migrating a wide variety of workloads: Mailboxes, documents, archives, and even collaboration platforms. You can take advantage of low education pricing to move from one Google instance to another, or from Google Workspace to Microsoft Teams. MigrationWiz handles all these workloads:

  • Gmail and Vault, including inbox, folders/labels, email, muted emails, contacts, calendars, and calendar notifications.
  • Drive, including files, folders, permissions, document history, comments, and more.
  • Shared Drives, including documents, permissions, versions, and metadata.

Great education pricing is one thing, but when you’re planning a migration, you should never skimp on experience, capabilities, and security. That’s why BitTitan has been the choice of educational institutions for more than 13 years.

Experienced experts are here to help

BitTitan has migrated thousands of students, faculty, and staff at hundreds of educational institutions all around the globe. While MigrationWiz is known for being intuitive and easy to use, you never have to go it alone, especially if your project is more complex. Our world-class Customer Success team are dedicated migration experts who can help you plan your project.

In fact, now is the perfect time to call so we can connect you with team members who have extensive experience in educational environments – including implementing complex Google Workspace migrations.

Fast, easy, and flexible

Educational institutions choose MigrationWiz because it’s fully automated and 100% SaaS. In fact, if you were expecting to sprint around campus in order to complete your migration, you may have to get your exercise some other way. With MigrationWiz you simply initiate your migration from one centralized dashboard, then use DeploymentPro – which is included – to automate Outlook configuration.

Don’t be fooled, though. Easy doesn’t mean basic. MigrationWiz is highly customizable with advanced options that give you full control over your migration. You’re always in charge of timing, testing, setup, and execution. You can also use project sharing to involve team members across departments for greater visibility and collaboration throughout the migration.

Top security with Azure datacenters

Security is top priority for every migration project, especially in educational settings. You’re responsible for protecting personal information from students and faculty, as well as proprietary documents and research. You must be able to ensure every bit of data is safe throughout the migration process. With MigrationWiz you get the extra security of Azure datacenters. And, your data is always encrypted and never stored.

With BitTitan by your side, you can get a lot done over winter break. So when faculty, staff, and students return, they might not even notice because they’ll be able to get started with the new semester without any disruptions.

Now’s the time to plan your migration

If you’re ready to implement a migration, there’s still time to put a plan in place. Contact us today to find out about education pricing for MigrationWiz and to learn how we can help make your migration a success.

It’s a scary predicament to suddenly face, but lifelines are available to companies that need an urgent change. We are here observing you on the frontlines supporting the need to move to the cloud now for your customers and there are plenty of headlines and data points emerging that all relate to how much pressure you are under today. MSPs can provide options that quickly enable customers to work remotely to help keep their business up and running. And implementing a remote work plan can be put into action faster than you might think, proving that it’s never too late to move to the cloud.

There are important considerations that are beyond your control that you need to know about. But here are some tips that are within your control.

How MSPs Should Approach Migrations Today

First, planning is essential.

  • Identify the Migration Components
    Always plan ahead and specifically identify what components your company needs to migrate.
  • Assess all Potential Hurdles in Planning State
    Look at your project holistically, assess the looming challenges and determine if the aid of a partner is necessary.
  • Migrate Mailboxes First
    Plan to migrate mailboxes first to ensure communication can be maintained, and then determine which Teams, groups or other workloads need to be migrated as well.
  • Apply Some Risk Aversion Before Starting the Migration
    Don’t jump into the project if uncertainties remain; enlist help where it’s warranted. It will make the process smoother.
  • Consider Bandwidth
    Be mindful of available bandwidth. Many organizations are currently working remotely right now and usage of software such as SharePoint Online and OneDrive has skyrocketed during daytime peak hours. Microsoft and Google have communicated that throttling, which limits the number of simultaneous requests to a service to prevent an overuse of resources, is lessened during evenings and weekends to allow migrations to happen. MSPs must be aware of the peak hour schedule to ensure they’re conducting a migration project during a window that allows swift execution and efficiency for a seamless migration.

 

Migrating Data In A Remote Capacity

Working remotely shouldn’t hinder cloud migrations for companies that need them now, as not all IT work requires people to be onsite. In fact, much, if not all, of a cloud migration can be completed while working remotely. The beauty of SaaS-based technology is that it’s available anytime, anywhere. BitTitan’s MigrationWiz is SaaS-based, which allows work to be completed remotely. If a company needs to leverage the cloud now, it can be remotely enabled.

With MigrationWiz, all that’s needed is a public IP address, a URL or a dedicated IP address if this is required to access a company’s email system. Once the address is securely entered into our system, the appropriate permissions are granted, and the information of the new Destination is entered, the project setup is complete and users may be added. To preview the completed project, you can simply create the project in MigrationWiz and run a free trial migration.

With the added pressures of COVID-19, our Customer Success team is available around the clock to ensure your project is a success. If you encounter issues during the process, extensive guides providing step-by-step migration instructions are available via BitTitan’s online Help Center. In addition, BitTitan’s support staff is available 24/7 by opening a support ticket.

 

Moving to the Cloud Overnight

Depending on the size of the client, a bare-bones cloud migration can be executed quickly. Migrating an entire workforce to the cloud for basic collaboration, using email and applications like Teams or Skype, will take 24 hours to a full weekend to complete. It all depends on the size of the migration, including the individual mailbox volume and the overall size of the company. Moving one gigabyte of data requires roughly one hour per user.

For small businesses of up to 500 employees, it’s possible to have the entire workforce moved to the cloud for email within a day. Larger companies can realistically have their workforce’s email up and running in the cloud in just over a weekend. However, moving files beyond email will require a longer timeline.

One way to expedite this is by leveraging the Date Range Filter in MigrationWiz. If you’re in a rush, use this functionality to only pull the last 90 days of mailbox data for each employee to get the entire workforce up and running in the new system. Once all of their email accounts are set up and working, you can run a second pass to migrate all data that’s older than 90 days and backfill the active mailboxes with no fear of duplicates.

Disruptions to routine and workflows are difficult, but resources and solutions are readily available to companies that need them now. Don’t be afraid to make a move and leverage new technology; it’s never too late to move to the cloud and find a plan that works for you. Cloud solutions can help improve your business operations and enable remote work sooner than you think, having your company up and running tomorrow and making today’s hindrance nothing more than a thing of the past.

Check out MigrationWiz Pricing to explore options and get started today. Or contact us to talk through projects intended to enable remote workforces that need to be started immediately. We can help you move quickly. 

And remember, our 24/7 support is always here for you.

More Resources to Help You Today:

Related Posts

  • MigrationWiz – Workloads Datasheet
    Accessible anytime from anywhere, MigrationWiz provides a single, centralized interface to streamline everything from simple mailbox moves to complex enterprise-scale migration projects that include all your workloads.

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