Bits & Bytes

Google Migrations: Go With the EDU Expert

12/01/2021
Ankur Garg
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For IT teams scoping a Microsoft Teams migration, a critical piece of that project are Private Chats. These are conversations between users and need to be preserved alongside other components like files and permissions when moving to a new tenant.

In this article, we walk through the different types of Private Chats, where to find them in order to migrate, and what the product flow looks like in MigrationWiz.

While students and faculty are at home, it’s a good time for system upgrades that will enhance collaboration, access, and security. Many colleges, universities, and school systems are planning winter break migrations to move or consolidate tenants and even adopt new collaboration platforms.

If you’re using Google Workspace, MigrationWiz is the tool you need for migrating a wide variety of workloads: Mailboxes, documents, archives, and even collaboration platforms. You can take advantage of low education pricing to move from one Google instance to another, or from Google Workspace to Microsoft Teams. MigrationWiz handles all these workloads:

  • Gmail and Vault, including inbox, folders/labels, email, muted emails, contacts, calendars, and calendar notifications.
  • Drive, including files, folders, permissions, document history, comments, and more.
  • Shared Drives, including documents, permissions, versions, and metadata.

Great education pricing is one thing, but when you’re planning a migration, you should never skimp on experience, capabilities, and security. That’s why BitTitan has been the choice of educational institutions for more than 13 years.

Experienced experts are here to help

BitTitan has migrated thousands of students, faculty, and staff at hundreds of educational institutions all around the globe. While MigrationWiz is known for being intuitive and easy to use, you never have to go it alone, especially if your project is more complex. Our world-class Customer Success team are dedicated migration experts who can help you plan your project.

In fact, now is the perfect time to call so we can connect you with team members who have extensive experience in educational environments – including implementing complex Google Workspace migrations.

Fast, easy, and flexible

Educational institutions choose MigrationWiz because it’s fully automated and 100% SaaS. In fact, if you were expecting to sprint around campus in order to complete your migration, you may have to get your exercise some other way. With MigrationWiz you simply initiate your migration from one centralized dashboard, then use DeploymentPro – which is included – to automate Outlook configuration.

Don’t be fooled, though. Easy doesn’t mean basic. MigrationWiz is highly customizable with advanced options that give you full control over your migration. You’re always in charge of timing, testing, setup, and execution. You can also use project sharing to involve team members across departments for greater visibility and collaboration throughout the migration.

Top security with Azure datacenters

Security is top priority for every migration project, especially in educational settings. You’re responsible for protecting personal information from students and faculty, as well as proprietary documents and research. You must be able to ensure every bit of data is safe throughout the migration process. With MigrationWiz you get the extra security of Azure datacenters. And, your data is always encrypted and never stored.

With BitTitan by your side, you can get a lot done over winter break. So when faculty, staff, and students return, they might not even notice because they’ll be able to get started with the new semester without any disruptions.

Now’s the time to plan your migration

If you’re ready to implement a migration, there’s still time to put a plan in place. Contact us today to find out about education pricing for MigrationWiz and to learn how we can help make your migration a success.

Types of Teams Private Chats

There are three types of Private Chats. All types appear under same list from the “Chats” tab in Teams and all are supported by MigrationWiz.

  • One-to-one chats: These are messages between two users.
  • Group chats: These are messages between two or more users.
  • Meeting chats: These are messages originally stemming from a single or recurring Teams meeting.

Unlike many other pieces of Teams that use SharePoint for the underlying data storage, Private Chats are stored in Exchange and can be migrated as part of a standard mailbox project.

One important consideration regarding project timeline concerns OneDrive links in these chats. In order for those links to be accessible on the destination, the OneDrive migration must be completed first and the correct recipient mapping applied for both the OneDrive and mailbox projects. This is to make sure any OneDrive links or attachments within Private Chats will be preserved correctly, otherwise the messages will come over but the links will be broken.

Let’s look at the steps to migrate Private Chats with MigrationWiz.

 

Migrate Private Chats with MigrationWiz

Since Private Chats are migrated as part of a mailbox project, they require mailbox or User Migration Bundle licenses for all users in the project.

The table below reflects components of Private Chats that are and are not migrated at this time.

 

From their dashboard in MigrationWiz, migration teams can see options in the “Pre-Stage Migration” and “Start Migration” flyouts dedicated to Private Chats. Migration teams could choose to migrate Private Chats as a standalone project or elect to include it with the rest of mailbox components like mail, contacts, calendars, etc.

 

 

Due to API limitations from Microsoft, Private Chats are not rehydrated in the Chats tab on the destination tenant but instead are accessible  via a folder in the user’s Outlook client labeled “Migrated Teams Chat.” Here a user will see each message as an individual item, with the subject line reflecting the name of the group message or individual user.

 

Advanced Options: Private Chats

There are a handful of advanced options available to migration teams when it comes to Private Chats.

MigratedTeamsChatFolder=xx  –  The private chat items will be migrated to ‘MigratedTeamsChatFolder’ by default. This folder can be renamed using this option. Note that this should be added at the project level before starting the migration. If the folder has to be renamed again after a migration pass, the older folder that was already migrated should be deleted, reset, and re-run.

HideMigratedTeamsChatFolder=1  –  The migrated folder ‘Migrated Teams Chat’ will be visible to users by default. This option can be added to hide the folder.

Date Range and Filtering  –  just like standard mailbox projects, migration teams have the option to only migrate a portion of the Private Chat messages, such as messages sent and received within the last twelve months.

As mentioned above, recipient mapping for both the OneDrive and mailbox migrations must be configured correctly in order for OneDrive attachments and links to work on the destination. E.g. ReceipientMapping=”@SourceTenant.com->@DestinationTenant.com”.

 

Learn More

For the most up-to-date information and step-by-step guidance, see our Microsoft Teams Migration Guide in the BitTitan Help Center.

Got an opportunity in front of you? Contact us today! We would be happy to strategize alongside your group to ensure a successful move to a new environment.

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