Bits & Bytes

Google Migrations: Go With the EDU Expert

Grady Gausman
BitTitan Customer Stories is a new series on Bits & Bytes highlighting successful migration projects delivered by BitTitan partners around the world. To view more case studies like these, visit the Customer Stories tab on our website.
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While students and faculty are at home, it’s a good time for system upgrades that will enhance collaboration, access, and security. Many colleges, universities, and school systems are planning winter break migrations to move or consolidate tenants and even adopt new collaboration platforms.

If you’re using Google Workspace, MigrationWiz is the tool you need for migrating a wide variety of workloads: Mailboxes, documents, archives, and even collaboration platforms. You can take advantage of low education pricing to move from one Google instance to another, or from Google Workspace to Microsoft Teams. MigrationWiz handles all these workloads:

  • Gmail and Vault, including inbox, folders/labels, email, muted emails, contacts, calendars, and calendar notifications.
  • Drive, including files, folders, permissions, document history, comments, and more.
  • Shared Drives, including documents, permissions, versions, and metadata.

Great education pricing is one thing, but when you’re planning a migration, you should never skimp on experience, capabilities, and security. That’s why BitTitan has been the choice of educational institutions for more than 13 years.

Experienced experts are here to help

BitTitan has migrated thousands of students, faculty, and staff at hundreds of educational institutions all around the globe. While MigrationWiz is known for being intuitive and easy to use, you never have to go it alone, especially if your project is more complex. Our world-class Customer Success team are dedicated migration experts who can help you plan your project.

In fact, now is the perfect time to call so we can connect you with team members who have extensive experience in educational environments – including implementing complex Google Workspace migrations.

Fast, easy, and flexible

Educational institutions choose MigrationWiz because it’s fully automated and 100% SaaS. In fact, if you were expecting to sprint around campus in order to complete your migration, you may have to get your exercise some other way. With MigrationWiz you simply initiate your migration from one centralized dashboard, then use DeploymentPro – which is included – to automate Outlook configuration.

Don’t be fooled, though. Easy doesn’t mean basic. MigrationWiz is highly customizable with advanced options that give you full control over your migration. You’re always in charge of timing, testing, setup, and execution. You can also use project sharing to involve team members across departments for greater visibility and collaboration throughout the migration.

Top security with Azure datacenters

Security is top priority for every migration project, especially in educational settings. You’re responsible for protecting personal information from students and faculty, as well as proprietary documents and research. You must be able to ensure every bit of data is safe throughout the migration process. With MigrationWiz you get the extra security of Azure datacenters. And, your data is always encrypted and never stored.

With BitTitan by your side, you can get a lot done over winter break. So when faculty, staff, and students return, they might not even notice because they’ll be able to get started with the new semester without any disruptions.

Now’s the time to plan your migration

If you’re ready to implement a migration, there’s still time to put a plan in place. Contact us today to find out about education pricing for MigrationWiz and to learn how we can help make your migration a success.

Meet Alstom, Exakis Nelite

Alstom is a global integrated transport system leader developing and marketing systems, equipment, and services for large-scale transportation projects. Following General Electric’s acquisition of two peripheral business units, Alstom Power and Alstom Grid, which also included the company’s Shared IT Service Center, Alstom had to rebuild their entire IT department from scratch, including a company-wide migration from BPOS-D to Office 365. For that, they turned to Microsoft Gold Partner Exakis Nelite.

The Challenge: Tight Timelines

Time was the biggest hurdle for this project. Alstom made the decision to move to Office 365 with nine months until the end of GE’s Transitional Service Agreement (TSA); however, GE’s IT team returned management of the domain only one month prior to the end of the TSA. Moreover, no TSA extension was possible because Microsoft data centers hosting the BPOS-D services were being decommissioned, and Microsoft was not inclined to negotiate any extension. Initially, Alstom had expected to benefit from Microsoft FastTrack Center services to move the mailboxes. However, Alstom became no longer eligible for FastTrack due to the lack of the source messaging domain name and the risk that timeline may not be enough to recover all data.

Because of the tight timeline and large project size – 40,000 mailboxes totaling 140 terabytes of data – Alstom turned to Exakis Nelite, who in turn tapped BitTitan and MigrationWiz to help migrate to Office 365 and a new messaging domain.

Why MigrationWiz

Exakis Nelite chose MigrationWiz for its cloud-to-cloud migration experience and the ability to route this project through regional Azure data centers in Europe. MigrationWiz also gave Exakis Nelite better control and flexibility over what source items – mail, calendars, contacts, notes – were migrated, enabling Exakis Nelite to filter and move data by date range to expedite the transition.

With a small five-person project team and an airtight migration plan, Exakis Nelite was able to move Alstom’s 36,000 individual users to their new domain and onto Office 365. The flexibility to migrate items based on date ranges proved crucial – only the last month of data was migrated to primary mailboxes, allowing Exakis Nelite to complete this migration in under a month, with older items migrating to Exchange Online Archives in a second step.

This strategy allowed the team to migrate all 140TB of data and give users a smooth transition to the new systems. It also avoided the potential for severe network congestion when 36,000 individual users recreated their Outlook profiles and downloaded their .ost files on the same day. When GE returned management of the domain name a month prior to the expiration of the TSA, the cutover of the domain name was straightforward with the addition of messaging alias.

“MigrationWiz gave us the flexibility we absolutely needed, so we could control what to migrate, and when. That was the critical factor that allowed us to complete a large migration, on a timeline we couldn’t control, with minimal impact on the business.” – Stéphane Detruiseux, CISO and VP Technology, Alstom.

Do you have an upcoming project supporting a merger, acquisition, or divestiture? Contact us today to get started.

Related Posts

  • MigrationWiz – Workloads Datasheet
    Accessible anytime from anywhere, MigrationWiz provides a single, centralized interface to streamline everything from simple mailbox moves to complex enterprise-scale migration projects that include all your workloads.

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