Bits & Bytes

Google Migrations: Go With the EDU Expert

10/20/2020
Grady Gausman
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Meet Albert Goodman

Albert Goodman is a full-service accounting, tax, financial planning, and business advisory firm. With more than 300 employees and a 150-year history of helping clients cut through the complexity of a modern business climate, Albert Goodman is one of the largest, most established accountancy and business service firms in South West England. The firm maintains offices in Taunton, Bristol, Chard, Weston-Super-Mare, Weymouth, and Yeovil.

While students and faculty are at home, it’s a good time for system upgrades that will enhance collaboration, access, and security. Many colleges, universities, and school systems are planning winter break migrations to move or consolidate tenants and even adopt new collaboration platforms.

If you’re using Google Workspace, MigrationWiz is the tool you need for migrating a wide variety of workloads: Mailboxes, documents, archives, and even collaboration platforms. You can take advantage of low education pricing to move from one Google instance to another, or from Google Workspace to Microsoft Teams. MigrationWiz handles all these workloads:

  • Gmail and Vault, including inbox, folders/labels, email, muted emails, contacts, calendars, and calendar notifications.
  • Drive, including files, folders, permissions, document history, comments, and more.
  • Shared Drives, including documents, permissions, versions, and metadata.

Great education pricing is one thing, but when you’re planning a migration, you should never skimp on experience, capabilities, and security. That’s why BitTitan has been the choice of educational institutions for more than 13 years.

Experienced experts are here to help

BitTitan has migrated thousands of students, faculty, and staff at hundreds of educational institutions all around the globe. While MigrationWiz is known for being intuitive and easy to use, you never have to go it alone, especially if your project is more complex. Our world-class Customer Success team are dedicated migration experts who can help you plan your project.

In fact, now is the perfect time to call so we can connect you with team members who have extensive experience in educational environments – including implementing complex Google Workspace migrations.

Fast, easy, and flexible

Educational institutions choose MigrationWiz because it’s fully automated and 100% SaaS. In fact, if you were expecting to sprint around campus in order to complete your migration, you may have to get your exercise some other way. With MigrationWiz you simply initiate your migration from one centralized dashboard, then use DeploymentPro – which is included – to automate Outlook configuration.

Don’t be fooled, though. Easy doesn’t mean basic. MigrationWiz is highly customizable with advanced options that give you full control over your migration. You’re always in charge of timing, testing, setup, and execution. You can also use project sharing to involve team members across departments for greater visibility and collaboration throughout the migration.

Top security with Azure datacenters

Security is top priority for every migration project, especially in educational settings. You’re responsible for protecting personal information from students and faculty, as well as proprietary documents and research. You must be able to ensure every bit of data is safe throughout the migration process. With MigrationWiz you get the extra security of Azure datacenters. And, your data is always encrypted and never stored.

With BitTitan by your side, you can get a lot done over winter break. So when faculty, staff, and students return, they might not even notice because they’ll be able to get started with the new semester without any disruptions.

Now’s the time to plan your migration

If you’re ready to implement a migration, there’s still time to put a plan in place. Contact us today to find out about education pricing for MigrationWiz and to learn how we can help make your migration a success.

Business Drivers: Exchange End of Support

Through summer 2020, Albert Goodman relied on Exchange Server 2010 to power communications at the firm. With the end-of-support deadline approaching in the fall, their IT team had two options: upgrade to Exchange Server 2019 or Office 365.

“We deemed it was more financially viable to go with Office 365 and move to the cloud, as it gave us additional collaborative ability through the Office suite,” said Matthew ffolliott-Powell, Head of IT at Albert Goodman. “At the time we were also using Office 2010, which needed to be upgraded, so this killed two birds with one stone for us.”

For this project, which featured 320 users including resource mailboxes, Matthew’s team evaluated several migration strategies before deciding on hybrid. This afforded them the benefit of a phased approach instead of a “big bang” move.

“The hybrid strategy put less pressure on the IT services team and gave us time to ensure all pre-requisites and checks had been put in place,” recalls Matthew. “We could also run test batches for groups of users. Once we were satisfied that the project had been completed successfully, we could choose to decommission our 2010 servers.”

 

Planning and Execution: A Collaborative Effort

Matthew and his network manager championed this migration along with an external consultant. BitTitan engaged during the pre-project planning phase to help guide migration strategy and identify which product would be the best fit.

After crafting an airtight migration plan in July, Matthew and his team configured their hybrid environment. Then they conducted pilot tests with batches of users during the month of August. The final cutover and finalization of remaining accounts took place during a single weekend in early September.

While Matthew’s team had some synchronization issues with a handful of corrupted mailboxes, overall the project went smoothly and the team was able to complete the migration successfully within their allotted project window.

Why MigrationWiz?

After evaluating other hybrid solutions and native capabilities from Microsoft, Matthew and the team were among the first customers of BitTitan to use the Hybrid Exchange Management features in MigrationWiz. This helped Albert Goodman limit the time and resources needed to perform this migration.

“As an IT manager, I’ve used MigrationWiz a number of times for previous projects, including the migration of two colleges with user counts in the thousands,” said Matthew. “MigrationWiz fit the bill for the value and the ease-of-use on this project. The primary cost savings was reduced hours required for the migration as well as reduced training requirements for our internal staff or external consultants.”

Matthew also appreciated the ability to monitor the progression of each batch during synchronization and finalization. With the collaborative effort and the right tool, the Albert Goodman team was able to complete this project on time and avoid disruption for employees. Post-migration work took place over the following two weeks, ensuring the organization was in the cloud and no longer reliant on the original infrastructure, which could then be decommissioned ahead of the impending end-of-support deadline.

Related Posts

  • MigrationWiz – Workloads Datasheet
    Accessible anytime from anywhere, MigrationWiz provides a single, centralized interface to streamline everything from simple mailbox moves to complex enterprise-scale migration projects that include all your workloads.

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