Bits & Bytes

Google Migrations: Go With the EDU Expert

Grady Gausman

Birlasoft is a global digital and enterprise IT company that helps organizations realize the power of digital by enabling transformation solutions that help reimagine business processes for customers and their ecosystems.

One of their longtime customers, a global high-tech manufacturer, had grown rapidly through mergers and acquisitions. This resulted in a dispersed infrastructure across multiple continents for the organization

While students and faculty are at home, it’s a good time for system upgrades that will enhance collaboration, access, and security. Many colleges, universities, and school systems are planning winter break migrations to move or consolidate tenants and even adopt new collaboration platforms.

If you’re using Google Workspace, MigrationWiz is the tool you need for migrating a wide variety of workloads: Mailboxes, documents, archives, and even collaboration platforms. You can take advantage of low education pricing to move from one Google instance to another, or from Google Workspace to Microsoft Teams. MigrationWiz handles all these workloads:

  • Gmail and Vault, including inbox, folders/labels, email, muted emails, contacts, calendars, and calendar notifications.
  • Drive, including files, folders, permissions, document history, comments, and more.
  • Shared Drives, including documents, permissions, versions, and metadata.

Great education pricing is one thing, but when you’re planning a migration, you should never skimp on experience, capabilities, and security. That’s why BitTitan has been the choice of educational institutions for more than 13 years.

Experienced experts are here to help

BitTitan has migrated thousands of students, faculty, and staff at hundreds of educational institutions all around the globe. While MigrationWiz is known for being intuitive and easy to use, you never have to go it alone, especially if your project is more complex. Our world-class Customer Success team are dedicated migration experts who can help you plan your project.

In fact, now is the perfect time to call so we can connect you with team members who have extensive experience in educational environments – including implementing complex Google Workspace migrations.

Fast, easy, and flexible

Educational institutions choose MigrationWiz because it’s fully automated and 100% SaaS. In fact, if you were expecting to sprint around campus in order to complete your migration, you may have to get your exercise some other way. With MigrationWiz you simply initiate your migration from one centralized dashboard, then use DeploymentPro – which is included – to automate Outlook configuration.

Don’t be fooled, though. Easy doesn’t mean basic. MigrationWiz is highly customizable with advanced options that give you full control over your migration. You’re always in charge of timing, testing, setup, and execution. You can also use project sharing to involve team members across departments for greater visibility and collaboration throughout the migration.

Top security with Azure datacenters

Security is top priority for every migration project, especially in educational settings. You’re responsible for protecting personal information from students and faculty, as well as proprietary documents and research. You must be able to ensure every bit of data is safe throughout the migration process. With MigrationWiz you get the extra security of Azure datacenters. And, your data is always encrypted and never stored.

With BitTitan by your side, you can get a lot done over winter break. So when faculty, staff, and students return, they might not even notice because they’ll be able to get started with the new semester without any disruptions.

Now’s the time to plan your migration

If you’re ready to implement a migration, there’s still time to put a plan in place. Contact us today to find out about education pricing for MigrationWiz and to learn how we can help make your migration a success.

Birlasoft had a managed services relationship with this customer for more than five years, providing them with a wide range of digital services. They saw an opportunity to help their customer increase efficiency and improve communications by moving files for 5,000 users from Google to Microsoft – and they recommended MigrationWiz as the solution.

Selecting the right tool

When initially scoping the project, Birlasoft’s customer wanted to limit costs by going with a free first-party migration tool.

As part of strategic project planning, the Birlasoft team set up a ten-user proof-of-concept project. During the test, the teams uncovered three differences in how MigrationWiz and free tools treated files when migrating from Google Drive to OneDrive.

  • While MigrationWiz left the file structure intact, free tools consolidated the Drive files into a single folder at the Destination. The folder is named “from G Suite Drive,” which creates user inconvenience due to unnecessary nesting.
  • In their test, Birlasoft also found that the free tools only copied permissions to folders, while MigrationWiz copies them at the file level.
  • They also realized that, with free tools, they would have to provision OneDrive for all users after assigning licenses manually.

For the Birlasoft team, MigrationWiz offered a better experience for end users by preserving the file structure and permissions as they were assigned on the Source environment. MigrationWiz didn’t have the shortcomings of the free solution, and it was much faster.

A team with a plan – and seamless execution

The project team for the migration required only one IT person on the client side; they were supported by three people at Birlasoft. While BitTitan support was standing by alongside Stella Goh, their BitTitan account executive, Birlasoft’s previous experience with MigrationWiz gave the team enough knowledge to execute successfully with very little additional support.

The full migration of 5,000 users and 60TB from Google Drive to OneDrive took place over three months, between mid-August and mid-November. It was done in batches of 400 users at a time. The benefit of working with an experienced managed services provider like Birlasoft was highlighted not only in the success of the overall project but by the outliers. A handful of very large Drive accounts saw higher failure rates, so the team was on hand to address them on a case-by-case basis.

As part of their ongoing relationship with the customer, Birlasoft supports digital projects and environment stabilization, as well as identity and access management. Future acquisitions and organizational changes will likely call for more migrations, so MigrationWiz is one of the strong partners in the toolbox.

“MigrationWiz proved to be the ideal tool for this project after comparisons on several parameters like speed, reliability, and agility. In addition, our experience with BitTitan and the continual support we receive has made for a powerful partnership,” said Kapil Uniyal, VP and Global HBU Head, Infrastructure and Cloud Technology Services.

“Over the past year, we have invested heavily in document capabilities and connectors which enable faster and more reliable migrations,” said Manoj Kalyanaraman, VP of Product and Engineering at BitTitan. “We’re honored to have partners like Birlasoft trusting our tools to deliver transformative solutions for high-profile customers.”

Related Posts

  • MigrationWiz – Workloads Datasheet
    Accessible anytime from anywhere, MigrationWiz provides a single, centralized interface to streamline everything from simple mailbox moves to complex enterprise-scale migration projects that include all your workloads.

Register for a FREE BitTitan Account

Create an account now and start planning your project.